EasyClock

Time & attendance tracking for New Zealand teams

Time and attendance tracking,
made beautifully simple.

We don't replace your payroll. We make your timesheets payroll-ready.

Track employee time, attendance and schedules in one focused workspace. Review timesheets, spot exceptions and turn accurate hours into payroll-ready data—with less back-and-forth and fewer spreadsheets.

Read the admin guide Sign in to EasyClock
6
essential setup guides
1
clear admin workspace
Less effort
for everyday operations
easyclock.co.nz

TODAY

Overview

EasyClock · Pacific/Auckland

24Active employees
4Organization units
18User accounts
6Active roles
Current period employee status 24
Alex MorganE014 · OperationsCLOCKED IN08:30–17:00WarehouseCLEAR
Priya ShahE021 · SupportCLOCKED OUT09:00–17:30Customer care1 EXCEPTION

Why EasyClock

Time and attendance software that stays simple.

Employee time tracking, attendance, payroll mapping and schedules work together. Each screen keeps the current task in focus, with the actions you need close at hand.

Track time clearly

Keep clock-ins, clock-outs, attendance and employee timesheets together, with company rules applied consistently.

Rules you can read

Pay Groups and Pay Types use clear names, statuses and categories, so administrators can see what each setting does.

Schedule like a calendar

See employees and days in one practical board. Reuse shift templates and handle overnight work without guesswork.

EasyClock for iPhone

The same clear workday, now in your pocket.

The mobile app uses the same green-and-yellow identity and familiar navigation as EasyClock on the web. Available modules follow each user's permissions, while mobile punching is available to companies with the Pro mobile punch feature enabled.

9:41●●● ︎⌁ 100%

Overview

AM
24Employees
9Clocked in
2Exceptions
24Visible now
Alex MorganE014 · Operations
CLOCKED IN

Last punch8 Oct, 8:27 AM

WorkWarehouse · Picking

Shift8:30 AM–5:00 PM

Priya ShahE021 · Support
CLOCKED OUT
OverviewPunchesTimesheetsLeave
OverviewLive employee, punch, shift and exception status.
9:41●●● ︎⌁ 100%

Punches

AM

From1 Oct 2026

To8 Oct 2026

MY PUNCH

Clock in nowGPS will be captured
›

WORK FOR THIS CLOCK IN

OverviewPunchesTimesheetsLeave
Mobile punchClock in with GPS and select a job and task when enabled.
9:41●●● ︎⌁ 100%

Timesheets

AM
EMPLOYEE AND PERIODAlex Morgan

6 Oct 2026 – 12 Oct 2026

16hPayable1hBreaks2Sessions
THU8
Thursday, 8 OctShift 8h · Worked 8h
Shift8:30 AM–5:00 PM
Work session8:27 AM–5:03 PM
FRI9
Friday, 9 OctShift 8h · Worked 8h
OverviewPunchesTimesheetsLeave
TimesheetsShifts and work sessions grouped together by calendar date.

Recommended setup order

Six steps to a ready workspace

1CompanyRegion and timezone 2Pay GroupCycles and policies 3Pay TypePayroll mapping 4EmployeesPeople and assignments 5UsersLogin and access 6ScheduleTemplates and shifts

Get started

Administrator guide

For a clean first-time setup, work through Company → Pay Groups → Pay Types → Employees → Users → Schedule. Tick each section to update your guide progress.

01

Company

Start with accurate company details

Go to Company in the left navigation. These details control how dates, pay periods and operational settings behave across EasyClock.

  1. Confirm the company identityCheck Company code, Legal name and Trading name.
  2. Set the region and timezoneSelect New Zealand and the timezone where the company operates.
  3. Choose the start of the weekWeek starts on is usually Monday; add contact details if required.
  4. Save the profileSelect Save profile. Use Feature controls below it to turn modules on or off.
SCREEN GUIDECompany profile
12
Check the timezone firstTimezone affects schedule display, punch times and day boundaries. Confirm it before your team starts clocking.
02

Pay Group

Define pay cycles and attendance rules

Expand Settings in the left navigation and choose Pay groups. Every employee should be assigned to the group that matches their pay cycle and working rules.

TIME POLICYPay groups+ New pay group
PAY GROUPPAY CYCLESTANDARD DAYSTATUS
WWeeklyWEEKLY · Pacific/AucklandWEEKLYEvery 18 hACTIVE
3
  1. Create a pay groupEnter a Code and Name, select the Timezone, then choose Weekly, Fortnightly, Monthly or Custom.
  2. Set the cycle anchorAnchor date determines where the cycle begins. Standard day holds the usual daily hours.
  3. Configure break rulesUse Breaks to choose no calculation, automatic deduction or clocked breaks.
  4. Review PoliciesSet clocking grace, overnight work, exceptions, leave and overtime behaviour.
Begin with the common caseStart with one pay group for your typical employee, then add separate groups only where contracts or pay cycles differ.
03

Pay Type

Map worked time to payroll components

Expand Settings and choose Pay types. Pay Types describe how regular time, overtime, leave and allowances appear in payroll exports.

  1. Review the system typesCheck whether the supplied Regular, Overtime, Leave and Holiday components cover your needs.
  2. Create a custom typeSelect New pay type and enter a unique Code with a clear Name.
  3. Choose category and rateCategory sets the purpose; Rate factor can represent 1.00×, 1.50× and so on.
  4. Finish export mappingEnter Export code and Export type, then choose whether units export as Hours or Days.
PAYROLL MAPPINGPay types+ New pay type
PAY TYPECATEGORYEXPORTRATESTATUS
ATAdditional TimeAT · SystemOVERTIMEATType #50 · Hours1.00×ACTIVE
ALAnnual LeaveAL · SystemLEAVEALType #71 · Hours1.00×ACTIVE
4
Name types for payroll readersWhere possible, keep the Code aligned with your payroll system. Confirm the export format before changing a system type.
04

Employees

Create a complete employee record

Open Employees from the left navigation. Employee records hold personal details, working hours, department and Pay Group assignment. They are separate from login accounts.

WORKFORCEEmployees+ Add employee
EMPLOYEEDEPARTMENTPAY GROUPHOURSSTATUS
JWJohn WaterE001AucklandWeekly40 hper weekACTIVE
FWFiona WoodADMIN-001AucklandWeekly40 hper weekACTIVE
4
  1. Add the employeeSelect Add employee and enter the employee number, legal name and optional preferred name.
  2. Set working hoursEnter daily, weekly and—when relevant—guaranteed weekly hours.
  3. Assign Pay Group and departmentSelect the correct Pay Group, organisation unit and effective date.
  4. Maintain changes with historyUse Edit for details, Move for department transfers and History to review effective-dated changes.
Employee and user are differentAn employee is the workforce record used for time and schedules. Create a User separately only when that person needs to sign in.
05

Users

Give each person only the access they need

Open Users from the left navigation. A User is a login account that can be linked to an employee, assigned roles and limited to the right part of the organisation.

  1. Create the loginSelect Add user, enter the email address and a temporary password.
  2. Choose the initial roleUse Employee, Manager or Admin as the starting access level.
  3. Link the right recordEmployee access requires an employee link; Manager access requires an organisation unit.
  4. Refine accessUse Access to adjust roles and choose Entire company, Organization unit or Self only data scope.
IDENTITY & ACCESSUsers+ Add user
USERROLESACCOUNTMEMBERSHIP
ADadmin@example.co.nzLinked employeeADMINACTIVEACTIVE
JWjohn@example.co.nzLinked employeeEMPLOYEEACTIVEACTIVE
5
Use the smallest practical scopeGive managers access to their organisation unit rather than the entire company unless broader access is genuinely required.
06

Schedule

Build a week quickly with reusable shifts

Open Schedule from the left navigation. Create a schedule period first, then use shift templates to place regular working times onto the employee board.

SCHEDULE BOARDEmployee shiftsPublished
EMPLOYEE
MON
09-28
TUE
09-29
WED
09-30
John WaterAuckland
Fiona WoodAuckland
10:00–18:00Daily with allowance
10:00–18:00Daily with allowance
22:00–06:00Night with allowance
5
  1. Create a schedule periodSelect New schedule and enter its name, organisation scope, start date and end date.
  2. Create shift templatesSet a template name, timezone, start and finish. Mark Crosses midnight for overnight shifts.
  3. Add employee shiftsSelect an empty date cell, or drag a template onto the employee and date. Save, then adjust as needed.
  4. Review and publishCheck employees, sites and times, then Publish. Published shifts become read-only.
Review before publishingCheck overnight shifts, site assignments and organisation scope. If a published schedule needs changes, use Return to draft first.

Ready when you are

Start setting up EasyClock

Work through these six steps once, and everyday administration stays light.

Open EasyClock